Editor's note :
This is a guest post by Uyai Effiong, one of our members here at CapitalSquare.
Uyai is the Managing Consultant of Areedi.com. Areedi is a business consulting and design firm that is passionate about growing businesses in Nigeria. They help discover the true potential of your business and work with you to reach.
You will find the post useful and interesting. Enjoy.
I have been working with business owners and management level employees for nearly five years as a business consultant. I wanted to share some productivity tips with the Capital Square community. While this isn’t a list of New Year’s Resolutions, the year is still fresh enough for everyone to make positive changes towards productivity.
1. HAVE A ROUTINE
No one wants a hard and fast routine that they can’t deviate from. That’s usually what makes people cringe when people mention a routine. A loose routine, however, gives you some structure for your work day. For example, waking up, eating breakfast, answering emails and then working is a routine that works perfectly for some. If your work is flexible, create a schedule that works for you. Another tip is to assign particular days to do things. I can also I used to go to the grocery store about four times a week because I wasn’t organized enough to get things in one day. Now, I keep a current list of things I need, and I try to shop for groceries only on Fridays. Obviously, if I need something urgent, I can change my routine to match my current circumstances
2. HAVE A TO-DO LIST
Some people love them, and some people hate them! Some people get stressed out if they haven’t completed every last thing on the list. However, think of these lists as a guide. If you don’t finish something today, you can simply assign it to another day. There are so many ways to keep a to-do list, such as loose paper, notebooks, Word documents or apps. I am currently using the Todoist app, which I absolutely adore. I can assign my tasks to a particular date, and since my phone is always with me I can check things off the list on the go. Checking things off is a positive reinforcement for many people, and can spur you on to complete even more things!
3. AUTOMATE EVERYTHING
Well, maybe not everything. Eating and driving still can’t be automated (yet). But I’m a big fan of automating as many things as possible, or reducing the number of steps it takes to get things done. If you have social media accounts for your business, you can automate the posts for a few days at a time or a week. If you have a blog, you can write posts ahead of time and automate when they will publish. This frees you up to do other things. Internet banking also helps me save time, with a few clicks instead of a few kilometers to do the same task.
4. TAKE BREAKS
Yes, taking breaks is a productivity hack! It’s nearly impossible to work for 8 hours straight without taking a break. Breaks are useful because they help you recharge your mind. Schedule your breaks, though, so that they don’t take up too much of your work time. For example, some people work for 45 minutes at a time, and take 15 minute breaks. Others work for 2 hours and take thirty minute breaks. You can set your schedule to suit when you’re most efficient.
5. TAKE CARE OF YOUR HEALTH
If you’re healthy, you can do your work better. Find time to eat a healthy and balanced diet. Try to get some exercise. Stay hydrated. Get sufficient sleep whenever possible. Take time to do enjoyable activities outside of work. When you take care of your body, it will take care of you.
Pick a few of these and try them out soon. Here’s to a more productive 2015!
Uyai is the lead consultant at Areedi. She helps her clients streamline their processes and keep their business operations running smoothly. She loves to read, travel and be productive. Visit her blog at www.areedi.com