5 To-do Apps To Keep You On Top Of Your Game.

Whether you work from a cowork space, a regular office space, from home or the coffee shop, at some point, you must have felt so overwhelmed because you have an infinite number of things to do and not enough time in the world. From the second your alarm rings until your head hits your pillow at night, it’s go-go-go for you. Some days you feel lucky to remember your own name, much less anything else. So, like a regular person, you make a to-do list because like David Allen, author, Getting Things Done says,"Your mind is for having ideas, not holding them." So you write them down and that gives you some form of clarity and puts things in perspective, right? Well, not always because, some times, at the end of the day, you’re nowhere close to the end of that list.

This doesn’t necessarily mean that you’re a noob at following lists, it could just mean that you were focusing on less important tasks and ignoring important ones. Sometimes, you even realize that you spend more time organizing your to-do lists than actually doing the tasks on the list. (Un)fortunately, you are not alone.

There are so many reasons for why people fail to tick all the boxes on their to-do lists; from poor planning to poor arrangements to even using the wrong to-do app. Maybe you are not maximizing the app to its fullest potential or it just doesn’t have the specific things you need. Either way, we have made a list of 5 easy to use, to-do apps to help keep you on top of your game for you to pick from so, no more excuses!

  • Reminders.

    Price: Free

    Arguably the most basic to-do app ever. This will help remind you about things you have to do before you have to do them. It is also very easy to use, you simply;

  • Open the Reminders app.

  • Tap a reminder, then tap the info button to the right of the reminder.

  • Turn on Remind me on a day, then tap the date next to Alarm.

  • Set a date and time for your reminder.

  • Tap Done

    Voila! Reminders is the stock iOS app for tasks and, of course, reminders. It offers all the standard fare of to-do apps and it is easily accessible.

  • Things.

    Price: $9.99

    When you have tons of things to do, the last thing you have time for is fussing with an app. You need it to be easy and fast to use while still offering you enough features to keep you organized. Things helps you collect your thoughts, get organized, plan your time and make the most of your day.

    Things prides itself as being the app that doesn’t require a manual for you to start using, and it promises to speed up capturing your tasks by providing a keyboard shortcut as well as copying text from other apps.

  • Trello.

    Price: Free (depending on what you need it for)

    Trello is a terrific tool for project and task management. Unlike most list-based task managers, Trello is based on a system of cards and boards. You can add photos, notes, files, lists, labels, color codes, and more to the cards to make sure all your information is included and you can easily drag and drop to re-organize everything in whatever way you want. Trello lets you drag, drop, color-code, and manipulate to-do list items in a way that many of the other tools don't.

    With Trello, you can arrange larger projects into "boards," under which you can add all sorts of lists to break down that bigger project into sub-projects. Under each list, you can add what they call "Cards," which are items in a list. You can add a due date, a checklist, notes, attachments, and color-coded labels to each card. You can also drag and drop cards between lists and boards. Trello can be used for more than just work. You can use it to organize anything, perhaps your entire life.

  • Any-do.

    Price: Basic: Free Premium: $2.99/Month

    Any.do is a platform designed to increase productivity and management. Its functions include:

  • To-do list/Task management where you create, edit, delete tasks and lists

  • Share lists and assign tasks

  • Voice input

  • Auto-suggest feature with predictive text

  • Reminders - one time, recurring and location-based reminders

  • Real-time sync across all of a user's devices

  • Missed Call feature (Android Only)

  • Grocery list / Shopping list feature that sorts your items by aisles, allows you to create multiple lists for different stores, auto-detects grocery items and allows you to move them to the right list, allows you share your grocery lists with anyone, copy online recipe ingredients into your clipboard and the list would help you import and sort them automatically (Wow! right?) - Already works in 10 different languages - Works seamlessly with Alexa Shopping list / Alexa Grocery list.

    After Omer Perchik, Itay Kahana, and Yoni Lindenfeld (the founders of the app) found that setting early morning reminders was a common practice among highly productive users of the app, they set up the Moment bit to prompt users to make a habit of morning task planning. The “Moment” feature is a gentle, but firm, daily reminder for you to review your day’s tasks so that you’re sure you’re set with a plan for a productive day.

  • OmniFocus:

    Price: Free

    If your to-do lists have to-do lists, OmniFocus is the one for you. The declared goal of the program is to be able to capture thoughts and ideas into to-do lists.

    As the most feature-rich and complex app, it lets you filter and sort your work in a number of different ways, so you see only what you need at that moment. So, no more worrying about your home renovation project when you should be figuring out what else you have to prep for next week’s presentation at work. Its standard features include:

  • Inbox -Quickly add actions — save them when you think of them, then set a due date, assign a project, and add tags whenever you want to.

  • Quick Entry: Add new actions the instant you think of them, even when in another application. It’s just a keyboard shortcut away. And you can change the keyboard shortcut.

  • Free syncing: Keep your data the same on all your devices by using Omni’s free syncing system — or use your own sync server. Because it’s encrypted, it’s safe in the cloud.

  • Projects: Organize actions into projects, the way you would normally think of them. Then organize related projects into folders, if you like.

  • Tags: Create tags for things like location, person, energy level, priority, and so on. Any action can have a project and multiple tags.

  • Forecast: Know what’s coming up in your day with the Forecast, which shows your actions and calendar events in order. Tap on an upcoming day to plan it in advance.

  • Built-In Perspective: View your data in a number of different and useful ways. All editions include Inbox, Projects, Tags, and Flagged perspectives. Mac and iOS editions also include Forecast and Review perspectives, and the iOS edition includes a Nearby perspective.

  • Notes: Add notes — even long notes — to your actions, so you have the information you need when completing an action. On Mac and iOS editions, you can also add graphics and audio files as attachments to your actions.

  • View Options: Customize each built-in perspective separately by deciding what it should show and how it should filter your actions.

  • Review: Let the Review feature periodically remind you to go through your projects and actions and make sure everything is on track. Mark projects as reviewed as you go along.

  • Flexible Inspectors: Inspectors are editable — you can remove things you don’t use, and add things you do use. And drag to move things into the order you want.

  • Batch Editing: Select multiple actions and edit them all at once in the Inspector. Set tags, due dates, defer dates, and more.

  • Light and Dark modes: Some people like a dark background where the colors really pop and it’s easy on their eyes. And other people like a light background with dark text — which is easy on their eyes. You choose what works best for you.

  • Notifications: You don’t have to keep checking the app — let OmniFocus notify you when an action is coming due, or when it’s been deferred until now, or when it’s tagged with your current location. And, if you have an Apple Watch, notifications will appear there too.

  • Repeating actions: Set up actions to repeat on real-world schedules. Every Monday and Thursday. The last weekend day of the month. The first weekday of the month.

    The Pro features include all the features in Standard and little something extra, whatever works for you.

With task management for personal and team use, one of these should definitely do. However, if you feel like there’s any we missed or that you highly recommend, please let us know in the comments section, thank you!

Wumi OtokitiComment